How to use this timesheet
- Fill in the caregiver, the client and the week at the top. Add the client’s policy or claim number if long-term-care insurance pays for the visits.
- For each visit, write the time in and time out as they happen, not at the end of the week.
- Record any unpaid meal or sleep time separately, and only when you have an agreement that allows it. Our guide to live-in and 24-hour shifts explains when that applies.
- Tick the services provided, or attach a daily log for each visit.
- At the end of the week, have the client or their representative sign the attestation, and the caregiver sign beside it.
The attestation clause
The client signs a short statement confirming the hours. This template uses the same wording AideBook shows on the phone:
I certify that the total hours submitted in this time sheet were correct and that the job was performed satisfactorily.
A signed attestation is the simplest proof a visit happened for private-pay and insurance clients, and it settles most billing questions before they start.
Overtime: add up every sheet
Because this sheet covers one client, it can’t tell you about overtime on its own. When your agency employs the caregiver, the U.S. Department of Labor counts all the hours the agency arranges for them in the workweek. A caregiver with 20 hours at one client and 25 at another has 5 hours of overtime. See caregiver overtime rules for agencies.
Common timesheet mistakes
- Filling it in on Friday from memory. Times written after the fact are the first thing a family or insurer questions.
- Rounding every visit to the hour. Record actual minutes, then apply your agency’s rounding policy consistently.
- Leaving out travel between clients. Time driving from one client to the next in the same day is generally hours worked.
- A missing signature with no explanation. If the client couldn’t sign, write down why and when.