Home care software for private-pay agencies · Early access
Every visit, on the record.
A caregiver app for iPhone and Android, and one screen for the office. Caregivers clock in, work the Plan of Care and get the client’s signature, even with no signal. By the time they leave, the visit is documented and the hours are on the timesheet.
- iPhone, Android and the browser
- Works with no signal
- Set up in one sitting
How a visit works
Four steps, and the paperwork is done.
Follow Maria’s Tuesday morning with Alma. Everything else in AideBook either feeds these four screens or reads from them.
What’s in it
Built for the caregiver’s phone and the owner’s desk.
Caregivers only see their own shifts, clients and hours. Owners and admins see everything that needs them, on one screen.
For the office
Everything that needs you, on one screen.
Who’s on shift, which visits need review and how the week is going. Plus clients, Plans of Care, scheduling and your duty catalog, with a light version of it all in the phone app.
Read more about everything that needs you, on one screen →For caregivers
Works with no signal.
A native app for iPhone and Android, and the same app in any phone’s browser. Clock-ins, notes and signatures save on the phone and sync the moment signal comes back.
Read more about works with no signal →Visit verification
Six checks on every visit.
Every visit is checked the moment it closes. Your weekly review is only the visits that tripped one, and their hours wait until you approve them.
Read more about six checks on every visit →Timesheets
Timesheets that add themselves up.
Hours come straight from clocked visits, with overtime past 40 split out across every client. Nobody submits anything.
Read more about timesheets that add themselves up →Training
In-service training, out of the binder.
Write the material, attach an exam and see every score. Caregivers take it on the same phone they clock in with, and you’ll know if they left the page mid-exam.
Read more about in-service training, out of the binder →Paperwork
Paper-form PDFs, without the paper.
Timesheets and aide notes print in the layout families and insurers know. Every correction needs a reason and stays on the record.
Read more about paper-form pdfs, without the paper →
Pricing
One plan. Everything in it.
No modules to unlock and no add-ons for the parts your caregivers actually use.
Early access
Request early access and we’ll walk through pricing for your agency’s size on a 20-minute call.
Setup, in your first sitting
- Add your first client
- Build their Plan of Care
- Invite your caregivers
- Run the first visit
- Offline caregiver app, iPhone & AndroidIncluded
- E-signature on every visitIncluded
- Plan of Care builderIncluded
- Scheduling on a week calendarIncluded
- Six automatic compliance checksIncluded
- Live timesheets with overtimeIncluded
- Timesheet & aide-note PDFsIncluded
- In-service training & examsIncluded
Not built for Medicaid EVV billing, clinical charting or staffing. If you bill Medicaid for personal care, your state’s EVV system still applies.
Questions
What owners ask first.
Something we didn’t cover? Bring it to the call, along with one caregiver’s week.
No. It’s built for private-pay and long-term-care-insurance clients. If you bill Medicaid for personal care, your state’s EVV system still applies. AideBook is the layer between “a shift happened” and “hours are correct on payroll”: scheduling, visit documentation, e-signature, compliance checks and training. No claims, no eligibility checks, no clinical charting.
Yes. AideBook has a native app for iPhone and Android, rolling out to early-access agencies now, and the same caregiver screens work in any phone’s web browser. The phone app is for caregivers; owners and admins run the office from the web app, on a computer or a phone’s browser.
No. The app doesn’t ask for location access at all. Caregivers clock in from today’s scheduled shift, so there’s no geofence to misfire and no punch to fix. Proof of the visit comes from the completed care plan and the client’s signature, or the recorded reason they couldn’t sign.
The caregiver’s schedule, clients and care plans are saved on the phone. Clock-ins, notes and signatures are stored on the device and send the moment a connection returns, so a half-finished note is never lost. If clock times had to be taken from the phone’s own clock, the visit is marked “Recorded offline” for the office to check.
The caregiver picks a reason: the client was unable, declined, no representative was present, or a device problem. The visit is marked “Unsigned, reason given” so you can check it before the hours count.
An admin corrects the visit from its record and gives a reason. The change is added to the visit’s corrections trail rather than overwriting anything, and if the client had already signed, the visit is flagged “Changed after signing.”
Yes. Overtime past 40 hours a week is calculated per caregiver across all of their clients, holiday hours are separated out, and shifts can be hourly, live-in, or continuous.
Yes. Weekly timesheets and aide notes export as PDFs in the familiar paper-form layout, with your agency name and the client’s policy number on the header. Caregivers can share them from the app too.
No. Hours are computed from clocked visits and are live for both the caregiver and the office. Flagged visits are held back until an admin approves them.
A new account gets a four-step setup checklist: add a client, publish their Plan of Care, invite a caregiver, and record the first visit. An owner-operator can do it in one sitting, without an implementation project.
Free resources
Still on paper? Start with these.
Printable timesheets, daily logs and Plan of Care templates, and plain-English guides to the overtime and training rules that trip agency owners up.
- Free template
Caregiver timesheet
A free weekly caregiver timesheet for home care agencies: clock times per visit, overtime, and a client attestation and signature. Print it or save the PDF. - Guide
Caregiver overtime rules
How overtime works when an agency employs the caregiver: the 40-hour workweek across all clients, travel time, and where the federal rule stands in 2026. - Free template
Plan of Care
A free non-medical Plan of Care template: client details, duties by category and weekday, medications, contacts and signatures. Printable PDF.
Built inside a working home care agency
See your own week in AideBook.
AideBook began as one agency’s replacement for its paper caregiver notes. Bring one caregiver’s week, and on a 20-minute call we’ll set it up live, from clock-in to timesheet.